Privacy Policy
This Privacy Policy explains how Rebirth Nexus, Inc. ("Rebirth," "we," "us," or "our") collects, uses, and shares personal information when you visit rebirthnexus.ai (the "Site") or interact with us in connection with our services. Please read this Policy carefully to understand our privacy practices.
1. Who We Are
Rebirth Nexus, Inc. is a technology and professional services company. Our mailing address is 1275 W. Park Ave, Unit 7905, Redlands, CA 92373, United States. We provide sovereign AI connected intelligence platforms and professional services to enterprise and government clients. Questions about this Policy may be directed to legal@rebirthnexus.ai.
2. Information We Collect
2.1 Information you provide
We collect information you submit directly to us, including your name, business email address, job title, company name, phone number, and the content of any message when you complete a contact form, request a demonstration, or correspond with us by email or other means.
2.2 Information collected automatically
When you visit the Site, we and our service providers may automatically collect certain technical information, including your IP address, browser type and version, operating system, referring URL, pages viewed, time spent on pages, and the date and time of your visit. We use cookies and similar technologies as described in Section 5.
2.3 Information from business interactions
In the course of evaluating or delivering services, we may receive business contact information and operational data from prospective or active clients. This information is used solely for the purposes of the relevant engagement and is governed by the applicable services agreement or non-disclosure agreement between the parties.
2.4 Information we do not collect
We do not knowingly collect personal information from individuals under the age of 18. The Site is directed at business professionals and is not intended for use by minors.
3. How We Use Your Information
We use the information we collect for the following purposes:
- To respond to enquiries, demonstration requests, and other communications you send us.
- To evaluate potential client engagements and communicate with prospective clients.
- To deliver, manage, and improve our services and the Site.
- To send you information about Rebirth Nexus products, services, events, and research that we believe may be of interest, where you have not opted out of such communications.
- To comply with applicable legal obligations and enforce our agreements.
- To protect the security and integrity of the Site and our systems.
We do not use personal information collected through the Site to train artificial intelligence or machine learning models.
4. How We Share Your Information
4.1 Service providers
We share information with trusted third-party service providers who assist us in operating the Site and delivering our services, including website hosting, analytics, email delivery, and customer relationship management. These providers are permitted to use your information only to perform services on our behalf and are bound by confidentiality obligations.
4.2 Business transfers
If Rebirth Nexus is involved in a merger, acquisition, financing, or sale of all or a portion of its assets, your information may be transferred as part of that transaction. We will notify you of any such change via the Site or by email.
4.3 Legal and regulatory disclosures
We may disclose your information where required by law, court order, or government authority, or where we believe disclosure is necessary to protect the rights, property, or safety of Rebirth Nexus, our clients, or others.
4.4 No sale of personal information
We do not sell, rent, share, or trade your personal information to or with third parties for their own marketing or advertising purposes, including as "sale" and "share" are defined under the CCPA/CPRA.
5. Cookies and Tracking Technologies
5.1 What we use
The Site may use cookies, web beacons, and similar tracking technologies to collect information about your browsing activity. Cookies are small text files placed on your device that help us recognize returning visitors and understand how the Site is used.
5.2 Types of cookies
We may use essential cookies (required for the Site to function), analytics cookies (to understand how visitors interact with the Site), and preference cookies (to remember your settings). We do not currently use advertising, retargeting, or third-party behavioral tracking cookies. If this changes, we will update this Policy and, where required by law, seek your consent before any new tracking occurs.
5.3 Your choices
Most browsers allow you to refuse or delete cookies through their settings. Disabling cookies may affect the functionality of the Site. Where required by applicable law, we will request your consent before placing non-essential cookies.
6. Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this Policy, or as required by applicable law. Business contact information collected through the Site is typically retained for up to three (3) years from the date of last interaction, unless a longer retention period is required by law or a client agreement. You may request deletion of your information at any time as described in Section 7.
7. Your Rights
7.1 California residents — CCPA/CPRA
If you are a California resident, you have the right to: (a) know what personal information we collect, use, disclose, and share; (b) request deletion of your personal information, subject to certain exceptions; (c) correct inaccurate personal information; (d) opt out of the sale or sharing of personal information (we do not sell or share personal information as defined under CCPA/CPRA); and (e) non-discrimination for exercising your rights. To exercise these rights, contact us at legal@rebirthnexus.ai. We will respond within 45 days as required by law.
The table below summarizes the categories of personal information we collect, as required under CCPA/CPRA:
| Category | Source / Purpose / Recipients | Typical Retention |
|---|---|---|
| Business contact information (name, email, job title, company, phone) | Provided by you. Used for sales, demos, and client communications. Shared with CRM, email, and hosting providers. | Up to 3 years from last interaction |
| Internet and network activity (IP address, browser, pages visited) | Collected automatically. Used for analytics and security. Shared with analytics and hosting providers. | Duration of analytics retention |
| Commercial interaction information (enquiry history, engagement notes) | Generated through business dealings. Used for relationship management. Shared with internal systems and service providers. | Engagement term plus applicable period |
7.2 Other rights
Depending on your location, you may have additional rights under applicable data protection law, including the right to access, correct, or erase your personal information, and the right to object to or restrict certain processing. We will respond to any such request in accordance with applicable law.
7.3 Opt-out of marketing
You may opt out of receiving marketing communications from us at any time by following the unsubscribe instructions in any marketing email or by contacting us at legal@rebirthnexus.ai.
8. Security
We implement reasonable technical and organizational measures to protect personal information against unauthorized access, disclosure, alteration, or destruction. These measures include encrypted data transmission, access controls, and regular security reviews. No method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security. In the event of a data security incident affecting your personal information, we will notify you as required by applicable law.
9. International Data Transfers
Rebirth Nexus is headquartered in the United States. If you access the Site from outside the United States, your information will be transferred to and processed in the United States, where data protection laws may differ from those in your jurisdiction. Where required by applicable law, we implement appropriate safeguards for cross-border transfers of personal data, including standard contractual clauses or other mechanisms recognized under the relevant legal framework.
10. Third-Party Links
The Site may contain links to third-party websites or services. This Policy does not apply to those third parties, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party sites you visit.
11. Changes to This Policy
We may update this Policy from time to time. The current version will always be posted at rebirthnexus.ai/privacy with the effective date noted at the top. Material changes that adversely affect your rights will be communicated by email or prominent notice on the Site at least 14 days before taking effect.
12. Contact
Rebirth Nexus, Inc.
1275 W. Park Ave, Unit 7905
Redlands, CA 92373
United States
legal@rebirthnexus.ai
Professional Services Terms and Conditions
These Professional Services Terms and Conditions (the "Terms") govern professional services engagements between Rebirth Nexus, Inc. ("Rebirth") and its clients (each, a "Client"). These Terms apply to any engagement initiated under a Statement of Work, Engagement Framework, Order Form, or similar engagement document executed by both parties (each, an "SOW"), unless the SOW expressly disapplies or modifies a particular provision.
By executing a SOW that references these Terms, Client agrees to be bound by them. The SOW and these Terms together constitute the agreement between the parties (the "Agreement").
1. Scope of Services
1.1 Services
Rebirth shall provide the services described in the applicable SOW (the "Services") during the period set out in the SOW (the "Term"), in accordance with the deliverables and working model described therein.
1.2 Out of scope
Any work not described in the SOW is outside scope and is subject to Section 1.3 (Change Orders). Without limitation, the Services exclude any activity not expressly listed in the SOW, regardless of whether such activity may seem reasonably related to the work described.
1.3 Change orders
Either party may request a change to the Services by written notice. Rebirth shall respond within a commercially reasonable period with a written addendum specifying the scope, fees, and timeline impact of the change. Changes are effective only on written acceptance by an authorized representative of each party.
1.4 Order of precedence
In the event of any conflict between an SOW and these Terms, the SOW shall control with respect to the specific engagement described, and these Terms shall otherwise apply.
1.5 Acceptance of deliverables
Unless the SOW specifies a formal acceptance procedure, each deliverable will be deemed accepted five (5) business days after delivery unless Client provides written notice of material non-conformity with the requirements set out in the SOW. Rebirth will use commercially reasonable efforts to correct confirmed material non-conformities and re-deliver within the timeframe agreed in the applicable SOW. Acceptance may not be withheld on grounds of immaterial defects, stylistic preferences, or requirements not specified in the SOW. Acceptance of a deliverable does not constitute a waiver of any warranty claim made in accordance with Section 5.1.
2. Fees and Payment
2.1 Fees
Client shall pay Rebirth the fees specified in the SOW (the "Fees"), in accordance with the payment schedule and milestones set out therein.
2.2 Invoicing and payment terms
Unless otherwise specified in the SOW, Rebirth shall invoice Client on each milestone or monthly in arrears, and Client shall pay each invoice within thirty (30) days of the invoice date (Net 30) by wire transfer to the account specified by Rebirth.
2.3 Late payment
Amounts not paid when due shall accrue interest at the lesser of one and one-half percent (1.5%) per month or the maximum rate permitted by applicable law. Rebirth may suspend Services if any undisputed invoice remains unpaid more than fifteen (15) days past its due date, on written notice to Client.
2.4 Taxes
Fees are exclusive of taxes. Client is responsible for any sales, use, value-added, withholding, or similar taxes arising from the Services, other than taxes on Rebirth's net income.
2.5 Expenses
Unless otherwise specified in the SOW, Fees include all ordinary expenses. Pre-approved travel, accommodation, or third-party costs incurred at Client's request shall be reimbursed at cost on presentation of receipts.
3. Intellectual Property
3.1 Background IP
Each party retains all right, title, and interest in its respective intellectual property, methods, frameworks, tools, technology, software, and know-how existing prior to the Agreement or developed independently of the Services ("Background IP"). Rebirth's Background IP includes, without limitation, its agent architectures, orchestration patterns, evaluation frameworks, prompt libraries, and reusable methods, components, and tools used in the delivery of professional services.
3.2 Client-Owned Deliverables
"Client-Owned Deliverables" means the final, client-specific work product expressly identified as owned by Client in the applicable SOW. Subject to full payment of all Fees due, Rebirth assigns to Client all right, title, and interest in Client-Owned Deliverables, excluding any Background IP embedded therein. For the avoidance of doubt, Rebirth retains all right, title, and interest in all methodologies, analytical models, templates, software components, connectors, agent architectures, orchestration patterns, workflow designs, prompt libraries, evaluation frameworks, know-how, improvements, and generalized learnings developed or used in connection with the Services, whether or not incorporated in a deliverable, unless expressly identified as a Client-Owned Deliverable in the SOW. Where no deliverables are expressly designated as Client-Owned Deliverables in the SOW, Client receives only the license set out in Section 3.3 and no assignment of ownership occurs.
3.3 License to Background IP
To the extent any of Rebirth's Background IP is incorporated in Client-Owned Deliverables, Rebirth grants Client a perpetual, non-exclusive, royalty-free, worldwide license to use such Background IP solely as embedded in the Client-Owned Deliverables and for Client's internal business purposes. This license does not permit Client to extract, repackage, sublicense, or distribute Rebirth's Background IP independently of the Client-Owned Deliverables.
3.4 Reservation
Nothing in the Agreement transfers ownership of Rebirth's Background IP. Rebirth may continue to use, develop, modify, and commercialize its Background IP for any purpose, including for other clients, provided Rebirth does not disclose any of Client's confidential information.
3.5 Third-party materials
Where the Services involve third-party software, services, models, or platforms (including, without limitation, cloud providers, AI model providers, and geospatial software vendors), the use of such third-party materials is subject to the terms of those third parties. Rebirth makes no representation or warranty regarding such third-party materials, and shall not be liable for changes to, deprecation of, or interruptions in such third-party materials that are outside Rebirth's reasonable control.
3.6 Feedback
Client may from time to time provide feedback, suggestions, or improvements to Rebirth regarding the Services or deliverables. Rebirth may use such feedback for any purpose without obligation to Client.
4. Confidentiality
4.1 Confidential information
Each party may, in connection with the Services, disclose to the other party information that is non-public, proprietary, or otherwise marked or reasonably understood to be confidential ("Confidential Information"). Where the parties have entered into a separate confidentiality or non-disclosure agreement, that agreement shall apply in addition to this Section.
4.2 Obligations
Each party shall: (a) hold the other party's Confidential Information in strict confidence; (b) use it solely for the purposes of the Agreement; and (c) protect it with at least the same degree of care it uses to protect its own confidential information of similar nature, but in no case less than reasonable care.
4.3 Permitted disclosures
Confidential Information may be disclosed only to employees, contractors, and advisors of the receiving party who have a need to know and are bound by confidentiality obligations no less protective than those in this Section. Either party may disclose Confidential Information as required by law or court order, provided it gives the other party reasonable prior notice (where lawful) and cooperates in any effort to seek a protective order.
4.4 Exclusions
Confidential Information does not include information that: (a) is or becomes publicly available without breach by the receiving party; (b) was known to the receiving party prior to disclosure without obligation of confidentiality; (c) is rightfully received from a third party without restriction; or (d) is independently developed without use of or reference to the other party's Confidential Information.
5. Warranties and Disclaimers
5.1 Services warranty
Rebirth warrants that the Services will be performed in a professional and workmanlike manner consistent with industry standards by personnel qualified for the work. As Client's exclusive remedy and Rebirth's sole obligation for breach of this warranty, Rebirth shall re-perform the affected Services at no additional charge, provided Client gives written notice of the breach within thirty (30) days of the deficient performance.
5.2 Disclaimer
5.3 AI-specific disclaimer
Client acknowledges that artificial intelligence systems, including large language models, retrieval-augmented generation systems, and agent-based architectures, may produce outputs that are inaccurate, incomplete, biased, or unexpected, and that the behavior of such systems may change over time as underlying models, data, or third-party services evolve. Rebirth does not warrant that any AI-based deliverable will be free from errors, hallucinations, or inaccuracies. Client is solely responsible for human review of any AI-generated output before use, particularly in any setting affecting decision-making for end users, regulated activities, or where errors could result in material harm. All AI-based outputs and deliverables are decision-support tools only. They must not be used as the sole basis for legal, financial, credit, employment, insurance, anti-money-laundering, infrastructure, safety, or regulatory decisions. Client acknowledges that it retains responsibility for all decisions made using or informed by AI-based deliverables, regardless of the confidence, format, or apparent certainty of any AI output.
6. Limitation of Liability
6.1 Cap on liability
6.2 Exclusion of indirect damages
6.3 Exceptions and elevated cap
(a) The limitations in Sections 6.1 and 6.2 do not apply to: (i) fraud or willful misconduct by either party; or (ii) Client's payment obligations under Section 2.
(b) Notwithstanding Section 6.1, each party's total aggregate liability for: (i) breach of confidentiality obligations under Section 4; (ii) breach of data protection obligations under Section 15; or (iii) infringement of the other party's intellectual property rights, shall not exceed the total fees paid or payable by Client to Rebirth under the applicable SOW (without the twelve-month trailing limitation in Section 6.1). The exclusion of indirect damages in Section 6.2 continues to apply to claims under this Section 6.3(b).
6.4 Allocation of risk
The parties acknowledge that the limitations in this Section 6 are an essential element of the Agreement, that the Fees reflect this allocation of risk, and that the parties would not have entered into the Agreement absent these limitations.
7. Indemnification
7.1 By Rebirth
Rebirth shall defend, indemnify, and hold harmless Client from any third-party claim alleging that the Services or Client-Owned Deliverables, as delivered by Rebirth, infringe any third-party intellectual property right, provided Client: (a) gives prompt written notice of the claim; (b) allows Rebirth sole control of the defense and settlement; and (c) provides reasonable cooperation. Rebirth's obligations under this Section do not apply to claims arising from: (i) Client's modification of any deliverable; (ii) combination of any deliverable with materials not provided by Rebirth; (iii) Client's data, content, or instructions; or (iv) third-party materials within the meaning of Section 3.5.
7.2 By Client
Client shall defend, indemnify, and hold harmless Rebirth from any third-party claim arising out of: (a) Client's data, content, or systems; (b) Client's use of any deliverable in violation of the Agreement or applicable law; or (c) any representations made by Client to its own clients or end users regarding the Services or deliverables.
8. Term and Termination
8.1 Term
The Agreement begins on the effective date of the SOW and continues for the period specified in the SOW, unless terminated earlier in accordance with this Section.
8.2 Termination for convenience
Unless otherwise specified in the SOW, either party may terminate the Agreement on thirty (30) days' prior written notice. On such termination, Client shall pay Rebirth for all Services performed through the termination date, for any non-cancellable commitments made by Rebirth in reasonable reliance on the Agreement, and for reasonable wind-down costs incurred within the notice period.
8.3 Termination for cause
Either party may terminate the Agreement immediately on written notice if the other party: (a) materially breaches the Agreement and fails to cure within fifteen (15) days of written notice; or (b) becomes insolvent, files for bankruptcy, makes an assignment for the benefit of creditors, or ceases to do business.
8.4 Effect of termination
On termination, Client shall pay all Fees due through the termination date. Sections 3 (Intellectual Property), 4 (Confidentiality), 5.2 and 5.3 (Disclaimers), 6 (Limitation of Liability), 7 (Indemnification), 13 (Governing Law), and 15 (Data Protection) survive termination.
9. Independent Contractor
9.1 Relationship
Rebirth is an independent contractor. Nothing in the Agreement creates a partnership, joint venture, agency, employment, or fiduciary relationship between the parties. Neither party has authority to bind the other or to act on the other's behalf except as expressly set out in the Agreement.
9.2 Personnel
Each party is solely responsible for the management, compensation, taxes, and benefits of its personnel. Personnel of one party are not entitled to benefits of the other.
10. Non-Circumvention
During the Term and for twelve (12) months thereafter, neither party shall knowingly induce or solicit any personnel of the other party who was directly assigned to the Services to breach confidentiality, fiduciary, or contractual obligations owed to that party. This Section does not prohibit general public advertising, open recruitment, unsolicited applications, or any hiring activity that results from such general activities. Nothing in this Section restricts an individual's right to seek or accept employment, or limits any activity that cannot lawfully be restricted under applicable law, including California Business & Professions Code §16600.
11. Force Majeure
Neither party is liable for any delay or failure to perform (other than a payment obligation) caused by circumstances beyond its reasonable control, including without limitation acts of God, war, terrorism, civil disturbance, epidemic, pandemic, government action, internet or utility failure, third-party service outages, or labor disputes. The affected party shall promptly notify the other and use commercially reasonable efforts to resume performance. If a force majeure event continues for more than thirty (30) days, either party may terminate the affected SOW on written notice.
12. General Provisions
12.1 Assignment
Neither party may assign the Agreement without the other party's prior written consent, except that either party may assign to an affiliate or to a successor in connection with a merger, acquisition, or sale of substantially all assets, on prior written notice to the other party.
12.2 Notices
All notices under the Agreement must be in writing and delivered to the addresses specified in the SOW or such other address as either party may designate by written notice. Notices may be delivered by email if confirmed by the recipient.
12.3 Entire agreement
The Agreement (comprising the SOW, these Terms, and any executed change orders) constitutes the entire agreement between the parties on its subject matter and supersedes all prior or contemporaneous communications, proposals, or agreements, whether oral or written, except for any separate confidentiality or non-disclosure agreement, which continues in force in accordance with its terms.
12.4 Amendments
Any amendment to a SOW must be in writing and signed by authorized representatives of both parties. Rebirth may update these Terms from time to time as set out in Section 14 (Updates).
12.5 Severability
If any provision of the Agreement is held unenforceable, the remaining provisions remain in full force and effect, and the unenforceable provision shall be modified to the minimum extent necessary to make it enforceable while preserving the parties' intent.
12.6 No waiver
A party's failure to enforce any provision of the Agreement does not waive its right to enforce that provision later.
12.7 Counterparts
Any SOW or amendment may be executed in counterparts, including by electronic signature, each of which constitutes an original and all of which together constitute one agreement.
12.8 Marketing
Rebirth may identify Client by name as a customer in Rebirth's marketing materials and on its website. Client may withdraw this permission at any time on written notice to legal@rebirthnexus.ai, and Rebirth shall promptly comply. Rebirth shall not use Client's logo or disclose any of Client's Confidential Information in marketing materials without Client's prior written consent.
13. Governing Law and Dispute Resolution
13.1 Governing law
The Agreement is governed by the laws of the State of California, United States, without regard to its conflict of laws principles.
13.2 Good-faith resolution
The parties shall attempt in good faith to resolve any dispute, controversy, or claim arising out of or relating to the Agreement, including any question regarding its formation, validity, breach, or termination ("Dispute"), through senior-level discussion. Either party may initiate this process by written notice identifying the Dispute in reasonable detail. If the Dispute is not resolved within thirty (30) days of that notice (or such longer period as the parties agree in writing), either party may refer the Dispute to arbitration under Section 13.3.
13.3 Arbitration
Any Dispute not resolved under Section 13.2 shall be finally settled by binding arbitration under the Rules of Arbitration of the International Chamber of Commerce (ICC), conducted by a sole arbitrator in the English language. The seat of arbitration shall be as agreed in the applicable SOW, or if no seat is specified, London, United Kingdom. The arbitral award shall be final and binding and may be enforced in any court of competent jurisdiction. The parties agree that arbitration is the exclusive mechanism for resolving Disputes, subject only to Sections 13.4 and 13.5.
13.4 Interim relief
Nothing in this Section prevents either party from seeking urgent interim or injunctive relief from a court of competent jurisdiction where necessary to protect its rights pending constitution of the arbitral tribunal or resolution of the Dispute.
13.5 Enforcement and backstop
To the extent a party seeks enforcement of an arbitral award or any matter is not subject to arbitration under this Section, the parties submit to the non-exclusive jurisdiction of the state and federal courts located in San Bernardino County, California.
14. Updates to These Terms
14.1 Modifications
Rebirth may update these Terms from time to time by posting a revised version at www.rebirthnexus.ai/terms. The version applicable to a particular SOW is the version in effect on the date the SOW is executed, unless the SOW expressly references a different version.
14.2 Material changes
Rebirth shall provide reasonable prior notice of any material change to these Terms that would adversely affect Client's rights under an active SOW. Material changes do not apply retroactively to SOWs already executed unless both parties agree in writing.
15. Data Protection
15.1 Applicable law
Each party shall comply with all applicable data protection and privacy laws in connection with the Agreement, including, to the extent applicable, the California Consumer Privacy Act (CCPA), the EU General Data Protection Regulation (GDPR), and the UAE Federal Decree-Law on Personal Data Protection (PDPL).
15.2 Roles
Where Rebirth processes personal data on behalf of Client in connection with the Services, Client is responsible for ensuring a lawful basis for that processing and for providing any required notices to data subjects. Each party shall provide reasonable cooperation to the other in connection with any data subject request, regulatory inquiry, or data protection impact assessment.
15.3 Security
Rebirth shall implement and maintain reasonable technical and organizational measures designed to protect personal data against unauthorized access, disclosure, alteration, or destruction, appropriate to the nature of the data and the risks involved.
15.4 Subprocessors
Rebirth may engage subprocessors (including cloud infrastructure, AI model, and geospatial software providers) to assist in delivering the Services. Rebirth shall ensure that any such subprocessor is subject to data protection obligations no less protective than those in this Section.
15.5 Cross-border transfers
Where personal data is transferred across international borders, the parties shall ensure that such transfers are made in compliance with applicable law, including through appropriate transfer mechanisms where required.
15.6 Data processing agreement
Where required by applicable law (including GDPR Article 28), the parties shall enter into a separate data processing agreement prior to Rebirth processing any personal data subject to that law. Either party may request such an agreement on reasonable notice.
16. Export Controls, Sanctions, and Anti-Corruption
Each party shall comply with all applicable export control, trade sanctions, anti-corruption, and anti-bribery laws in connection with the Agreement, including the U.S. Export Administration Regulations (EAR), regulations administered by the U.S. Office of Foreign Assets Control (OFAC), the U.S. Foreign Corrupt Practices Act (FCPA), and the UK Bribery Act 2010. Client shall not use the Services: (a) for any purpose prohibited by applicable export control or sanctions laws; (b) in connection with any person or entity appearing on a government restricted or denied-parties list; or (c) in any jurisdiction subject to comprehensive trade sanctions without prior government authorization. Each party represents that it is not, and to its knowledge is not owned or controlled by, any person or entity subject to applicable sanctions. Either party shall promptly notify the other on becoming aware of any potential violation of this Section.
17. Client Responsibilities
Client acknowledges that Rebirth's ability to perform the Services and meet any timelines depends on Client fulfilling the following responsibilities in a timely manner:
- Provide timely access to systems, data, platforms, personnel, subject-matter experts, and third-party services reasonably required for Rebirth to perform the Services.
- Ensure that data, content, and information provided to Rebirth is accurate, complete, and lawfully obtained, and that its provision to Rebirth does not violate any third-party rights or applicable law.
- Provide timely decisions, approvals, and sign-offs at key milestones and checkpoints as identified in the SOW.
- Ensure that required security permissions, network access, and credentials are provisioned before the relevant Services are due to commence.
Any delay in Client fulfilling its responsibilities under this Section will extend any affected milestone or delivery date by a corresponding period, and Rebirth shall not be responsible for any resulting delay, cost increase, or failure to meet timelines. Rebirth will notify Client promptly if a Client dependency is blocking progress.
18. Contact
Rebirth Nexus, Inc.
1275 W. Park Ave, Unit 7905
Redlands, CA 92373
United States
legal@rebirthnexus.ai
Platform and Subscription Terms
These Platform and Subscription Terms (the "Platform Terms") govern access to and use of the Rebirth Nexus platform, including any hosted environment, proof-of-concept deployment, demonstration environment, application programming interface (API), and associated documentation made available by Rebirth Nexus, Inc. ("Rebirth") to a subscribing organization ("Subscriber"). These Platform Terms apply in addition to any Professional Services Terms and Conditions and are incorporated by reference into any Order Form, Statement of Work, or Proof of Concept Agreement executed by the parties (each, an "Order"). In the event of conflict between these Platform Terms and an Order, the Order shall control for the specific engagement.
1. Definitions
| "Platform" | The Rebirth Nexus connected intelligence software platform, including all hosted services, APIs, agent frameworks, dashboards, analytical engines, and associated documentation made available to Subscriber under an Order. |
| "Subscription" | The right to access and use the Platform for the term and scope specified in the Order. |
| "Authorized Users" | Employees, contractors, and agents of Subscriber who are authorized under the Order to access the Platform. |
| "Subscriber Data" | All data, content, and information submitted to or processed through the Platform by Subscriber or its Authorized Users. |
| "Documentation" | Any technical specifications, user guides, API references, and operational materials provided by Rebirth in connection with the Platform. |
| "Order" | An Order Form, Statement of Work, Proof of Concept Agreement, or similar document executed by the parties specifying the Platform access, applicable fees, and subscription term. |
2. Platform Access and License
2.1 License grant
Subject to these Platform Terms and payment of all applicable fees, Rebirth grants Subscriber a limited, non-exclusive, non-transferable, non-sublicensable right to access and use the Platform during the subscription term solely for Subscriber's internal business purposes as specified in the Order.
2.2 Authorized Users
Subscriber may permit Authorized Users to access the Platform up to the user limit specified in the Order. Subscriber is responsible for all acts and omissions of its Authorized Users. Subscriber shall promptly notify Rebirth of any unauthorized access to or use of the Platform.
2.3 Account security
Subscriber is responsible for maintaining the confidentiality of all access credentials, API keys, and authentication tokens. Subscriber must not share credentials across users or with third parties. Rebirth shall not be liable for any loss arising from unauthorized use of Subscriber's credentials where Subscriber failed to maintain adequate security.
2.4 Restrictions
Subscriber shall not, and shall ensure its Authorized Users do not: (a) copy, modify, or create derivative works of the Platform or its underlying technology; (b) reverse engineer, decompile, or attempt to derive the source code of the Platform; (c) sublicense, resell, or distribute the Platform to third parties except as expressly permitted in the Order; (d) use the Platform to build a competing product or service; (e) remove or alter any proprietary notices; (f) use the Platform in violation of applicable law or third-party rights; or (g) use the Platform to process data in violation of any data protection obligation applicable to Subscriber.
2.5 Proof of concept and demonstration access
Where the Order designates access as a proof of concept or demonstration, such access is for evaluation purposes only, may be subject to functionality limitations, and does not include production-grade SLA commitments unless expressly stated. Live personal data should not be used in proof of concept environments without a data processing agreement in place.
3. Fees and Payment
3.1 Subscription fees
Subscriber shall pay the fees specified in the Order in accordance with the payment schedule set out therein.
3.2 Invoicing and payment terms
Unless otherwise specified, Rebirth shall invoice in advance for each subscription period and Subscriber shall pay each invoice within thirty (30) days (Net 30) by wire transfer to the account specified by Rebirth.
3.3 Auto-renewal
Unless either party provides written notice of non-renewal at least thirty (30) days before the end of the then-current term, the Subscription will automatically renew for successive equal periods at the then-current list price unless a different rate is specified in the Order.
3.4 Fee changes
Rebirth may adjust fees on renewal with sixty (60) days' prior written notice. If Subscriber does not accept adjusted fees, it may terminate the Subscription effective at the end of the current term by providing written notice within thirty (30) days of Rebirth's notice.
3.5 Late payment
Amounts not paid when due shall accrue interest at the lesser of 1.5% per month or the maximum rate permitted by applicable law. Rebirth may suspend access if any undisputed invoice remains unpaid more than fifteen (15) days past its due date, on written notice.
3.6 Taxes
Fees are exclusive of taxes. Subscriber is responsible for any applicable taxes other than taxes on Rebirth's net income.
4. Acceptable Use
4.1 Permitted use
Subscriber may use the Platform solely for its internal business purposes as described in the Order, in compliance with these Platform Terms, applicable Documentation, and all applicable laws.
4.2 Prohibited use
Subscriber must not use the Platform: (a) to process data that Subscriber is not authorized to process; (b) to engage in any unlawful, harmful, or fraudulent activity; (c) to attempt unauthorized access to any system or data; (d) to introduce malware or harmful code; (e) in a manner that disrupts Platform performance for other users; (f) to harvest data in bulk except through authorized APIs; or (g) to make AI-based outputs available to third parties as a standalone product or service without Rebirth's prior written consent.
4.3 Prohibited and high-risk data
Subscriber shall not submit to the Platform or to Rebirth in connection with the Services any of the following categories of data unless expressly authorized in writing in the applicable Order or SOW and subject to such additional security, compliance, and data processing terms as the parties agree: (a) classified or government-restricted information; (b) export-controlled technical data; (c) special categories of personal data as defined under the GDPR or equivalent under applicable data protection law, including racial or ethnic origin, political opinions, religious beliefs, biometric data used for identification, health data, or data concerning sexual orientation; (d) criminal offense or conviction data; (e) data relating to individuals under the age of 18; (f) precise geolocation data relating to identifiable individuals not authorized for disclosure; (g) protected health information subject to HIPAA; (h) payment card data subject to PCI DSS; or (i) any other data subject to heightened regulatory, security, or compliance requirements that Rebirth has not expressly agreed to process. Rebirth shall have no liability for any loss or damage arising from Subscriber's submission of prohibited data in breach of this Section.
4.4 Suspension for misuse
Rebirth may immediately suspend Subscriber's access, without liability, where Rebirth reasonably believes Subscriber is in material breach of Sections 4.2 or 4.3, where continued access poses a security risk, or where required by law. Rebirth will provide notice as soon as practicable and work with Subscriber in good faith to resolve the issue promptly.
5. Service Levels and Support
5.1 Uptime commitment
For production deployments, Rebirth targets platform availability of 99.5% measured monthly, excluding scheduled maintenance and events outside Rebirth's reasonable control. Availability metrics will be specified in the Order for production engagements.
5.2 Scheduled maintenance
Rebirth will provide at least 48 hours' prior notice of scheduled maintenance expected to cause downtime and will use commercially reasonable efforts to schedule outside Subscriber's primary business hours where feasible.
5.3 Support
Rebirth will provide support as specified in the Order. Unless otherwise specified, support is available Monday through Friday, 9:00 AM to 5:00 PM Pacific Time (excluding US public holidays) via support@rebirthnexus.ai.
5.4 Service credits
Where Rebirth fails to meet an availability commitment in the Order, Subscriber's exclusive remedy is a service credit applied to the next invoice. Credits are not available for proof of concept environments, Subscriber-caused downtime, or force majeure events.
6. Subscriber Data and Security
6.1 Subscriber Data ownership
Subscriber retains all right, title, and interest in Subscriber Data. Subscriber grants Rebirth a limited, non-exclusive license to process Subscriber Data solely to provide, operate, secure, support, and maintain the Platform as directed by Subscriber and as necessary to fulfill Rebirth's obligations under these Platform Terms.
6.2 No model training on Subscriber Data
Rebirth shall not use Subscriber Data to train, fine-tune, or improve any AI or machine learning model made available to third parties without Subscriber's prior written consent. Rebirth may use aggregated, de-identified, and anonymized performance and usage data for product analytics and improvement, provided such data cannot reasonably identify Subscriber, any Authorized User, any individual, or any Subscriber confidential business information.
6.3 Data residency
Default data processing occurs in the United States. Where Subscriber requires data to be processed or stored within a specific jurisdiction, this must be agreed in the Order and may be subject to additional fees. Rebirth's subprocessors are listed in the applicable Data Processing Addendum.
6.4 Security measures
Rebirth shall implement and maintain reasonable technical and organizational security measures appropriate to the nature and sensitivity of Subscriber Data, including encrypted data transmission, logical access controls, and periodic security assessments.
6.5 Security incident notification
Rebirth shall notify Subscriber without undue delay, and in any event within seventy-two (72) hours of becoming aware, of any confirmed security incident involving unauthorized access to or disclosure of Subscriber Data. The parties will cooperate in good faith to investigate and remediate any such incident.
6.6 Subscriber responsibilities
Subscriber is responsible for the security and accuracy of Subscriber Data prior to submission, for configuring Authorized User access controls, and for ensuring its use of the Platform complies with applicable data protection law.
7. Intellectual Property
7.1 Platform IP
Rebirth retains all right, title, and interest in and to the Platform, including all underlying technology, agent architectures, orchestration frameworks, analytical models, prompt libraries, evaluation methods, software components, documentation, and all improvements, modifications, and derivative works thereof. No rights in the Platform are granted to Subscriber except as expressly set out in these Platform Terms.
7.2 Feedback
If Subscriber provides feedback, suggestions, or ideas regarding the Platform, Rebirth may use such feedback for any purpose without obligation or compensation to Subscriber.
7.3 Usage data
Rebirth may collect and use technical and operational data about Subscriber's use of the Platform to operate, maintain, and improve the Platform, provided such data is aggregated or de-identified before use for product improvement purposes.
8. Third-Party Services
The Platform integrates with or relies upon third-party services including cloud infrastructure providers, AI model providers (including large language model APIs), and geospatial data and software vendors (collectively, "Third-Party Services"). Subscriber's use of Third-Party Services is subject to those providers' own terms. Rebirth does not warrant the availability, accuracy, or fitness of any Third-Party Service and shall not be liable for interruptions in Third-Party Services outside Rebirth's reasonable control. Where Subscriber requires airgapped or sovereign deployment configurations, this must be agreed in the Order.
9. Confidentiality
Each party shall hold the other's Confidential Information in strict confidence and use it solely for the purposes of these Platform Terms, in accordance with the confidentiality obligations set out in Rebirth's Professional Services Terms and Conditions or any separate non-disclosure agreement between the parties, which are incorporated herein by reference.
10. Warranties and Disclaimers
10.1 Platform warranty
Rebirth warrants that the Platform will perform materially in accordance with the Documentation during the subscription term. As Subscriber's exclusive remedy, Rebirth will use commercially reasonable efforts to correct any material non-conformity reported in writing within thirty (30) days of the deficiency.
10.2 Disclaimer
10.3 AI output disclaimer
The Platform incorporates artificial intelligence and machine learning technologies that may produce outputs that are inaccurate, incomplete, biased, or unexpected. All AI-generated outputs are decision-support tools only and must not be used as the sole basis for legal, financial, credit, employment, insurance, anti-money-laundering, infrastructure, safety, or regulatory decisions. Subscriber retains sole responsibility for all decisions informed by Platform outputs, regardless of the confidence, format, or apparent certainty of any AI output.
11. Limitation of Liability
11.1 Cap on liability
11.2 Exclusion of indirect damages
11.3 Exceptions and elevated cap
(a) The limitations in Sections 11.1 and 11.2 do not apply to: (i) fraud or willful misconduct by either party; or (ii) Subscriber's payment obligations. (b) Notwithstanding Section 11.1, each party's total aggregate liability for breach of confidentiality obligations, breach of data protection obligations, or infringement of the other party's intellectual property rights shall not exceed the total Subscription Fees paid or payable under the applicable Order, without the twelve-month trailing limitation. The exclusion of indirect damages in Section 11.2 continues to apply to claims under this Section 11.3(b).
11.4 Allocation of risk
The parties acknowledge that the limitations in this Section reflect a reasonable allocation of risk and are an essential element of the basis of the bargain between them.
12. Indemnification
12.1 By Rebirth
Rebirth shall defend, indemnify, and hold harmless Subscriber from any third-party claim alleging that the Platform, as provided by Rebirth, infringes any third-party intellectual property right, provided Subscriber: (a) gives prompt written notice; (b) allows Rebirth sole control of the defense; and (c) provides reasonable cooperation. This obligation does not apply to claims arising from Subscriber's modifications, Subscriber Data, or Third-Party Services.
12.2 By Subscriber
Subscriber shall defend, indemnify, and hold harmless Rebirth from any third-party claim arising out of: (a) Subscriber Data; (b) Subscriber's use of the Platform in violation of these Platform Terms or applicable law; or (c) representations made by Subscriber to its own clients regarding Platform outputs.
13. Term and Termination
13.1 Term
These Platform Terms begin on the effective date of the first Order and continue until all Orders have expired or been terminated.
13.2 Termination for convenience
Either party may terminate an Order on thirty (30) days' prior written notice. On such termination, Subscriber shall pay all fees due through the termination date. Prepaid fees for unused periods are non-refundable unless otherwise specified in the Order.
13.3 Termination for cause
Either party may terminate immediately on written notice if the other party materially breaches these Platform Terms and fails to cure within fifteen (15) days of written notice, or becomes insolvent or ceases to do business.
13.4 Effect of termination
On termination, all licenses cease immediately. Subscriber shall cease use of the Platform and delete or return Rebirth materials in its possession. Rebirth shall make Subscriber Data available for export for thirty (30) days following termination, after which Rebirth may delete Subscriber Data. Sections 7, 9, 10.2, 10.3, 11, 12, and 14 survive termination.
14. General Provisions
14.1 Entire agreement
These Platform Terms, together with the applicable Order and any Data Processing Addendum, constitute the entire agreement between the parties regarding Platform access and supersede all prior communications on the subject.
14.2 Order of precedence
In the event of any conflict across Rebirth's contract stack, the following order of precedence applies: (1) the applicable Order Form or SOW special terms; (2) the Data Processing Addendum, for Personal Data processing only; (3) these Platform Terms for platform and subscription access; (4) the Professional Services Terms and Conditions for consulting and professional services; and (5) the Privacy Policy, which constitutes a public notice and not a negotiated commercial term unless expressly incorporated into an Order.
14.3 Assignment
Neither party may assign these Platform Terms without the other party's prior written consent, except to an affiliate or successor in connection with a merger, acquisition, or sale of substantially all assets, on prior written notice.
14.4 Amendments
Rebirth may update these Platform Terms by posting a revised version at rebirthnexus.ai/platform-terms. The version applicable to a particular Order is the version in effect on the date the Order is executed. Rebirth will provide thirty (30) days' prior notice of any material change that adversely affects Subscriber's rights under an active Order.
14.5 Severability and waiver
If any provision is held unenforceable, the remaining provisions remain in full force. A party's failure to enforce any provision does not waive its right to enforce it later.
14.6 Marketing
Rebirth may identify Subscriber by name as a customer in its marketing materials and on its website. Subscriber may withdraw this permission at any time on written notice to legal@rebirthnexus.ai, and Rebirth shall promptly comply. Rebirth shall not use Subscriber's logo or disclose any of Subscriber's Confidential Information in marketing materials without Subscriber's prior written consent.
15. Export Controls, Sanctions, and Anti-Corruption
Each party shall comply with all applicable export control, trade sanctions, anti-corruption, and anti-bribery laws in connection with the Agreement, including the U.S. Export Administration Regulations (EAR), regulations administered by the U.S. Office of Foreign Assets Control (OFAC), the U.S. Foreign Corrupt Practices Act (FCPA), and the UK Bribery Act 2010. Subscriber shall not use the Platform or Services: (a) for any purpose prohibited by applicable export control or sanctions laws; (b) in connection with any person or entity appearing on a government restricted or denied-parties list; or (c) in any jurisdiction subject to comprehensive trade sanctions without prior government authorization. Each party represents that it is not, and to its knowledge is not owned or controlled by, any person or entity subject to applicable sanctions. Either party shall promptly notify the other on becoming aware of any potential violation of this Section.
16. Governing Law and Dispute Resolution
16.1 Governing law
These Platform Terms are governed by the laws of the State of California, United States, without regard to its conflict of laws principles.
16.2 Good-faith resolution
The parties shall attempt in good faith to resolve any dispute through senior-level discussion within thirty (30) days of written notice. If not resolved, either party may refer the dispute to arbitration under Section 16.3.
16.3 Arbitration
Any unresolved dispute shall be finally settled by binding arbitration under the Rules of Arbitration of the International Chamber of Commerce (ICC), conducted by a sole arbitrator in the English language. The seat of arbitration shall be as agreed in the applicable Order, or if no seat is specified, London, United Kingdom. The award shall be final, binding, and enforceable in any court of competent jurisdiction.
16.4 Interim relief
Either party may seek urgent interim or injunctive relief from a court of competent jurisdiction pending arbitration.
16.5 Enforcement and backstop
For enforcement of arbitral awards or matters not subject to arbitration, the parties submit to the non-exclusive jurisdiction of the state and federal courts of San Bernardino County, California.
17. Contact
Rebirth Nexus, Inc.
1275 W. Park Ave, Unit 7905
Redlands, CA 92373
United States
legal@rebirthnexus.ai
Data Processing Addendum
This Data Processing Addendum ("DPA") forms part of and is incorporated into any Professional Services Terms and Conditions, Platform and Subscription Terms, Statement of Work, or Order Form entered into between Rebirth Nexus, Inc. ("Rebirth") and the contracting entity ("Client") (together, the "Agreement"). This DPA applies where Rebirth processes Personal Data on behalf of Client in connection with the Services or Platform. In the event of conflict between this DPA and the Agreement, this DPA shall control with respect to the processing of Personal Data.
1. Definitions
| "Personal Data" | Any information relating to an identified or identifiable natural person, as defined under Applicable Data Protection Law. |
| "Applicable Data Protection Law" | All data protection and privacy laws applicable to the processing of Personal Data under the Agreement, including: the CCPA/CPRA; the EU General Data Protection Regulation (GDPR) and any national implementing legislation; the UAE Federal Decree-Law No. 45 of 2021 on Personal Data Protection (PDPL) and its implementing regulations; and any other applicable privacy or data protection statute or binding guidance, in each case as amended from time to time. |
| "Controller" | The party that determines the purposes and means of processing Personal Data. |
| "Processor" | The party that processes Personal Data on behalf of the Controller. |
| "Processing" | Any operation performed on Personal Data, including collection, storage, use, disclosure, transfer, deletion, or destruction. |
| "Security Incident" | Any confirmed unauthorized access to, disclosure of, alteration of, or destruction of Personal Data processed by Rebirth under this DPA. |
| "Subprocessor" | Any third party engaged by Rebirth to process Personal Data in connection with the Services or Platform. |
| "SCCs" | The standard contractual clauses for the transfer of Personal Data to third countries adopted by the European Commission, as may be updated from time to time. |
2. Roles and Scope
2.1 Roles
For the purposes of this DPA, Client is the Controller and Rebirth is the Processor, except where Rebirth independently determines the purposes and means of processing, in which case Rebirth acts as a Controller for that processing.
2.2 Scope
This DPA applies to Personal Data processed by Rebirth as Processor on behalf of Client in connection with the Agreement. The subject matter, nature, purpose, duration, categories of Personal Data, and categories of data subjects are described in Schedule A.
2.3 Instructions
Rebirth shall process Personal Data only on documented instructions from Client as set out in the Agreement and this DPA, unless required by applicable law to process otherwise. Rebirth shall promptly notify Client if it believes an instruction infringes Applicable Data Protection Law.
3. Rebirth's Processing Obligations
3.1 Compliance
Rebirth shall process Personal Data in compliance with Applicable Data Protection Law and the terms of this DPA.
3.2 Confidentiality
Rebirth shall ensure that personnel authorized to process Personal Data are subject to binding confidentiality obligations.
3.3 No model training
Rebirth shall not use Personal Data to train, fine-tune, or improve any AI or machine learning model made available to third parties without Client's prior written consent. This restriction applies to all Personal Data processed under this DPA, including data passed through third-party AI model APIs on Client's behalf.
3.4 Data minimization
Rebirth shall process only the Personal Data that is adequate, relevant, and limited to what is necessary for the purposes set out in Schedule A.
3.5 Data subject rights
Rebirth shall promptly notify Client of any request received directly from a data subject exercising rights under Applicable Data Protection Law and shall not respond without Client's prior written authorization, except as required by law. Rebirth shall provide reasonable assistance to Client in fulfilling data subject requests.
3.6 Regulatory cooperation
Rebirth shall provide reasonable assistance to Client in connection with any data protection impact assessment, supervisory authority consultation, or regulatory inquiry relating to Rebirth's processing of Personal Data.
3.7 CCPA/CPRA service provider restrictions
Where Rebirth processes Personal Data that constitutes "personal information" under the CCPA/CPRA as a "service provider" or "contractor" (as defined thereunder), Rebirth shall: (a) not sell or share such Personal Data; (b) not retain, use, or disclose such Personal Data for any commercial purpose other than performing the Services or operating the Platform as specified in the Agreement; (c) not retain, use, or disclose such Personal Data outside the direct business relationship between Rebirth and Client; and (d) not combine such Personal Data with personal information received from or on behalf of any other person, or collected from Rebirth's own interactions with consumers, except as permitted by the CCPA/CPRA. Rebirth certifies that it understands and will comply with these restrictions.
3.8 Prohibited and high-risk data
Client shall not submit to the Platform or to Rebirth in connection with the Services any of the following categories of data unless expressly authorized in writing in the applicable Order or SOW and subject to such additional security, compliance, and data processing terms as the parties agree: (a) classified or government-restricted information; (b) export-controlled technical data; (c) special categories of personal data as defined under the GDPR or equivalent, including racial or ethnic origin, political opinions, religious beliefs, biometric data used for identification, health data, or data concerning sexual orientation; (d) criminal offense or conviction data; (e) data relating to individuals under the age of 18; (f) precise geolocation data relating to identifiable individuals not authorized for disclosure; (g) protected health information subject to HIPAA; (h) payment card data subject to PCI DSS; or (i) any other data subject to heightened regulatory, security, or compliance requirements that Rebirth has not expressly agreed to process. Rebirth shall have no liability for any loss or damage arising from Client's submission of prohibited data in breach of this Section.
4. Client's Obligations
Client represents and warrants that: (a) it has a lawful basis under Applicable Data Protection Law for processing the Personal Data it submits; (b) it has provided all required notices and obtained all required consents from data subjects; (c) the Personal Data it provides to Rebirth is accurate and up to date; (d) it will not submit prohibited or high-risk data in breach of Section 3.8; and (e) its instructions to Rebirth comply with Applicable Data Protection Law. Client shall promptly notify Rebirth of any changes to its instructions that may affect Rebirth's processing obligations.
5. Security
5.1 Technical and organizational measures
Rebirth shall implement and maintain the technical and organizational security measures described in Schedule C, designed to protect Personal Data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access.
5.2 Security incident notification
In the event of a Security Incident, Rebirth shall: (a) notify Client without undue delay, and in any event within seventy-two (72) hours of becoming aware; (b) provide Client with sufficient information to enable Client to comply with its own notification obligations; and (c) cooperate with Client and take reasonable steps to investigate, remediate, and mitigate the effects of the incident. Notification does not constitute an admission of fault or liability.
5.3 Audit rights
No more than once per calendar year (or more frequently following a Security Incident or regulatory requirement), Client may, on at least thirty (30) days' prior written notice and at its own cost, audit Rebirth's compliance with this DPA. Any audit shall: (a) be conducted by an independent third-party auditor bound by confidentiality obligations; (b) take place during normal business hours without unreasonably disrupting Rebirth's operations; (c) not access systems or records relating to other Rebirth clients; and (d) not include penetration testing or vulnerability scanning without Rebirth's separate prior written approval. Rebirth may satisfy audit rights by providing relevant third-party audit reports, security certifications (such as SOC 2 Type II or ISO 27001), or written security summaries where such materials reasonably address the audit scope. The parties shall agree on the scope and format of any audit before it commences.
6. Subprocessors
6.1 Authorization
Client provides general written authorization for Rebirth to engage Subprocessors. Current Subprocessors are listed in Schedule B.
6.2 Subprocessor obligations
Rebirth shall impose data protection obligations on each Subprocessor no less protective than those in this DPA. Rebirth remains liable to Client for any Subprocessor failure to fulfill its data protection obligations.
6.3 Changes to Subprocessors
Rebirth shall notify Client at least fourteen (14) days before adding or replacing a Subprocessor, by updating Schedule B at rebirthnexus.ai/legal/dpa-subprocessors or by direct written notice. Client may object on reasonable data protection grounds within fourteen (14) days. If unresolved, Client may terminate the affected services on written notice and receive a refund of prepaid fees for the unused period.
7. Cross-Border Transfers
7.1 General
Rebirth shall not transfer Personal Data across international borders unless: (a) the destination provides adequate protection; (b) appropriate safeguards are in place (such as SCCs, binding corporate rules, or another recognized mechanism); or (c) a derogation applies under Applicable Data Protection Law.
7.2 EU/EEA transfers
Where Personal Data subject to the GDPR is transferred to Rebirth in the United States, the parties agree that the SCCs (Module 2: Controller-to-Processor) adopted by the European Commission are incorporated into this DPA by reference and apply to such transfers. The annex information (party details, transfer description, competent supervisory authority, technical and organizational measures, and subprocessor list) is set out in Schedules A, B, and C. The parties shall complete any additional execution requirements for the SCCs as required by applicable guidance at the time of processing.
7.3 UAE transfers
Where Personal Data subject to the UAE PDPL is transferred outside the UAE, Rebirth shall ensure appropriate transfer mechanisms are in place as required by the PDPL and its implementing regulations.
7.4 Subprocessor transfers
Rebirth shall ensure cross-border transfers to Subprocessors are covered by appropriate transfer mechanisms, including by flowing down SCCs or equivalent protections where required.
8. Data Retention and Deletion
8.1 Retention during agreement
Rebirth shall retain Personal Data only as long as necessary to fulfill the purposes in Schedule A or as required by applicable law.
8.2 Return or deletion on termination
On expiry or termination of the Agreement, Rebirth shall, at Client's election, either: (a) return all Personal Data in a commonly used machine-readable format within thirty (30) days; or (b) securely delete all Personal Data within thirty (30) days and provide written confirmation. Rebirth may retain Personal Data beyond this period only where required by law, in which case it shall notify Client and continue to protect such data under the terms of this DPA.
9. Export Controls, Sanctions, and Anti-Corruption
Each party shall comply with all applicable export control, trade sanctions, anti-corruption, and anti-bribery laws in connection with the Agreement, including the U.S. Export Administration Regulations (EAR), regulations administered by the U.S. Office of Foreign Assets Control (OFAC), the U.S. Foreign Corrupt Practices Act (FCPA), and the UK Bribery Act 2010. Client shall not use the Platform or Services: (a) for any purpose prohibited by applicable export control or sanctions laws; (b) in connection with any person or entity appearing on a government restricted or denied-parties list; or (c) in any jurisdiction subject to comprehensive trade sanctions without prior government authorization. Each party represents that it is not, and to its knowledge is not owned or controlled by, any person or entity subject to applicable sanctions. Either party shall promptly notify the other on becoming aware of any potential violation of this Section.
10. Term
This DPA is effective from the date of the Agreement and remains in force for the duration of Rebirth's processing of Personal Data under the Agreement. Sections 3, 5, 7, and 8 survive termination to the extent Rebirth continues to hold Personal Data.
11. Governing Law
This DPA is governed by the same law as the Agreement. For disputes specifically relating to Personal Data subject to the GDPR, the parties submit to the jurisdiction of the courts of competent jurisdiction in the EU member state of Client's establishment, without prejudice to the general dispute resolution mechanism in the Agreement.
12. Contact
Rebirth Nexus, Inc.
1275 W. Park Ave, Unit 7905
Redlands, CA 92373
United States
legal@rebirthnexus.ai
Schedule A — Processing Details
The following describes the processing activities covered by this DPA and serves as Annex I under the SCCs where applicable. These details must be reviewed and completed by the parties for each engagement where Personal Data is processed.
| Subject matter | Provision of professional services and/or platform access by Rebirth to Client as described in the Agreement. |
| Nature of processing | Collection, storage, analysis, transmission, and deletion of Personal Data as necessary to deliver the Services or Platform. |
| Purpose(s) of processing | To deliver the Services or Platform specified in the Agreement; to fulfil Rebirth's obligations under the Agreement; and as otherwise instructed by Client in writing. |
| Duration of processing | For the term of the Agreement and as set out in Section 8 of this DPA. |
| Categories of Personal Data | To be specified per engagement in the applicable Order or SOW. May include: business contact information (names, email addresses, job titles); operational and transactional data relating to identified individuals; and such other categories as agreed in writing. Special categories and regulated sensitive data are prohibited unless expressly authorized per Section 3.8. |
| Categories of data subjects | To be specified per engagement. May include: Client's employees and contractors; Client's customers or end users; and other individuals whose data Client submits to the Services or Platform. |
| Competent supervisory authority (GDPR) | The supervisory authority of the EU member state in which Client is established, or as otherwise agreed by the parties. |
| Transfer mechanism (if applicable) | SCCs (Module 2: Controller-to-Processor), as incorporated by Section 7.2 of this DPA. |
Schedule B — Approved Subprocessors
Current Subprocessors as of the effective date. Rebirth will update this schedule and notify Client of changes per Section 6.3. Current version also maintained at rebirthnexus.ai/legal/dpa-subprocessors.
| Subprocessor / Location | Role and Processing Activity |
|---|---|
| Anthropic, PBC api.anthropic.com · United States |
Large language model API inference. Processes prompt content submitted by Rebirth on behalf of Client to generate AI outputs. Anthropic does not use API inputs to train models by default under its enterprise API terms. Data transits Anthropic's US infrastructure. |
| Amazon Web Services, Inc. United States (primary region) |
Cloud infrastructure, compute, storage, and networking. AWS is certified to ISO 27001, SOC 1, SOC 2, and SOC 3. Alternative data residency regions available by arrangement. |
| Esri Inc. United States |
Geospatial data platform and mapping services where used in delivery of Services or Platform features. Processing limited to map rendering and geospatial query execution. |
Schedule C — Security Measures
These measures constitute Rebirth's technical and organizational security controls and also serve as Annex II information under the SCCs where applicable. They are reviewed and updated periodically.
| Control Area | Measures |
|---|---|
| Access control | Role-based access controls; principle of least privilege; multi-factor authentication for systems handling Personal Data; periodic access reviews and revocation on role change or departure. |
| Encryption | Encryption in transit using TLS 1.2 or higher; encryption at rest using industry-standard algorithms. |
| Network security | Firewalls and network segmentation; intrusion detection monitoring; access logging for systems handling Personal Data. |
| Incident response | Documented incident response plan; designated personnel for security incident management; breach notification procedures consistent with Section 5.2 of this DPA. |
| Vendor management | Contractual data protection obligations imposed on Subprocessors; periodic review of Subprocessor security posture. |
| Personnel | Confidentiality obligations for all personnel with access to Personal Data; security awareness training. |
| Physical security | Reliance on cloud infrastructure providers' physical security controls (certified to ISO 27001 or equivalent). Rebirth does not operate its own data centres. |
| Vulnerability management | Periodic security assessments; patch management for systems handling Personal Data. |